85th Annual International Conference
October 27 to 31, 2020        
Virtual Tips & Information

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image by Jay Fullmer. If you are using a screen reader and need additional assistance, please contact abcoffice@businesscommunication.org.

Presentation Tips

Video Communication Techniques

Video content by Jay Fullmer and D. Joel Whalen.

Tips and Tricks: 

  • Enable “Do Not Disturb” on your computer, cell phone, and other devices while recording in order to avoid interruptions/noise. Consider a “do not disturb” sign on your door, too.
  • Stay in view - it helps viewers when you leave your camera on while presenting, rather than turning it off. “Frame-up” so that you are not slumping or staring up at the computer.
  • Minimize feedback and noise. To minimize the opportunity for feedback, keep all electronics such as your phone away from your computer. Consider using headphones and a microphone for best noise cancellation and sound transmission.
  • Have water nearby, just in case.
  • Use a timer, either on your desktop, on your phone, or with a clock nearby.
  • Convey your energy and enthusiasm through your tone of voice, appearance, and organization.
  • Say your name when you begin speaking.  For example, "Hello, I am...."
  • Use inclusive language throughout your presentation so all viewers can understand what you are sharing. For example, “This slide depicts…” instead of “As you can see…”. Describe any visual elements you reference.
  • Use easy-to-read fonts like: Arial, Helvetica, Lucida Sans, Tahoma, or Verdana.
  • Do not use flashing lights or strobe effects.
  • Avoid backlighting. Test using a desktop lamp or a ring light positioned so light illuminates your face.
  • If recording using your smartphone, always make sure your smartphone is set up horizontally rather than vertically.
  • Run a speed test to check your internet speed. If under 10 Mbps, you may experience connectivity issues.  Help avoid the pitfalls of this hazard by pre-recording and uploading your presentation to the conference platform.
  • Don’t compete for bandwidth. If you are taking part in the conference from a location with consumer-grade Internet bandwidth, ensure you are not competing for bandwidth with others in your household. Someone may have to take a break from Xbox gaming.
  • Add captions to your presentation so that it is accessible for all of our participants. You can do this if you present your slides through Google slides. More info HERE.
  • Incorporate polls in your presentation to help keep your audience engaged.  Learn about polls and more in the virtual conference training (coming soon.) 
  • Cite your sources for videos, images, research, and content.

Equipment & Software

Some basic equipment is recommended for optimal sound and quality. While ABC does not recommend a particular brand, you may find these links helpful:


Video Recording and Editing Software

While ABC does not recommend a particular video program, you may find these links helpful:

Free video editing programs in the Google Chrome Webstore include: 

A general overview of many video capture software programs is available HERE

The following options are available for purchase:  

Produced by Techsmith, Camtasia is listed at $249.  Excellent editing features such as zooming capability, transitions, effects, and other add-ons.

Educational discount might be available - more information here.

Screencast-O-Matic has a free version, deluxe version, and premier version. The free version is good for basic video production.

OBS Studio is free, but not for the novice. Called “the most powerful capture tool money can’t buy” by PC World Magazine in 2020.

Recording Your Presentation

ABC recommends using Zoom to record and save your presentation. Following are instructions for Zoom:

1. Begin a meeting in Zoom 

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2. Enter full screen if necessary

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3. Select Record (at the bottom of your Zoom screen)

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4. To save your video on to your computer, select Record on this Computer

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5. When you are finished recording, select End in the bottom-right of your Zoom screen

6. Select End Meeting for All 

7. Then, the file will begin converting. This may take a few minutes and you will see a progress bar.

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8. Select the folder where you wish to save your recording, which will be named zoom_0.mp4

9. Rename your recording using this format: LastName.FirstInitial.Track.2020

10. Steps to upload your pre-recorded presentation to Pathable, the conference platform, are forthcoming. 

If you are submitting for My Favorite Assignment and/or How Do You Teach Diversity, you will NOT upload to Pathable, and instead, upload directly within your ABC submission. You must upload your presentation and transcript by October 9. 

Uploading Your Presentation

Information about uploading your pre-recorded presentation to Pathable, the conference platform, is forthcoming. 

Consider providing a transcript (in a Word doc format) with your presentation so that your content is accessible to all attendees. 

If you are submitting for My Favorite Assignment and/or How Do You Teach Diversity, you will NOT upload to Pathable, and instead, upload directly within your ABC submission. You must upload your presentation and transcript by October 9. You will receive more information via email.

Expected Schedule

Presenter and Meeting Schedule as of September 16.  Presenters may share pre-recorded presentations or present live. Both presentation options include live questions and answers.

Tuesday, October 27 and Saturday, October 31
New Attendee Welcome, Workshops, Opening Reception, and Virtual Welcome
Wednesday, October 28
Opening Plenary - ABC President and ABC Second Vice President
Committee meetings                
Sessions begin
Awards  
Thursday and Friday, October 29 to 30
Committee meetings continue
Sessions continue
Saturday, October 31
Workshops
Sessions conclude by noon

First Time Attendee Tips

    • Arrive early to settle in comfortably; stay for the entire conference.
    • Take time to meet new people.
    • Attend the First Time Attendee Welcome Address to hear from the ABC President and ABC Executive Director.
    • Participate in a workshop to make even more connections.
    • Take care of yourself.  Consider gentle stretching and meditation.  Make good choices; allow time to process your thoughts and take time for a bit of quiet each day.  Enjoy fresh air and exercise. Get enough sleep. 
    • If you need a friend or mentor, visit ABC Connect during the conference; you will discover seasoned ABC members who are happy to "show you the ropes." 

Conference Contacts

Dee Fuchs and Ashley Nelson