050  BUSINESS BETWEEN MEETINGS

050-001        Empowerment of Executive Committee

Overview

Refer to Bylaws 2.5.1 and 2.5.3.

Normal Operating Expenses

The Executive Director manages day-to-day expenses and the budget. To minimize budget variations, the ED receives approval from the Executive Committee for deviations greater than 1% of the annual budget for 1) spending more, or less, than planned budget expenses, and 2) moving funds between budget lines.

Capital Expenditures

The Board of Directors empowers the Executive Committee to make capital expenditures not to exceed $2,500 per item. The Board of Directors approves capital expenditures above $2,500.

050-002        Report of Interim Executive Committee Meeting

Report Required

The Board requires that the Executive Committee provide a summary report to all members of the Board of Directors within 60 days of the completion of the interim Executive Committee Meeting.

Content

The report, coordinated by the President, provides the members of the Board of Directors with an interim assessment of the “State of the Association” and contains:

1. Status Reports submitted by standing committees (Vice President).

2. Status Reports submitted by ad hoc committees (Vice President).

3. Financial Status Report (Executive Director).

4. Status Reports submitted by editors (Executive Director via Publication Board Chair).

5. Synopsis of Executive Committee discussions (Immediate Past President).

050-003        Matters Put Forward by Members of the Board

Purpose

The guidelines provide direction to members of the Board who wish to put forward matters for the consideration of the Board of Directors between meetings of the Board.

Procedure

A Board member forwards to Executive Committee members a request for interim action on an item, along with clarification of the relevant data, issues, and arguments.

Upon the unanimous consent of the Executive Committee or a petition from a majority of the Board of Directors to proceed on the request, the Executive Committee:

1. Makes the information provided available to members of the Board.

2. Solicits responses from members of the Board and circulates those responses to members of the Board prior to a ballot.

3. Causes a ballot to be held.

4. Advises the members of the Board of the results of the ballot.