010-001 Overview
Bylaw Provision
The bylaws provide
for "operational guidelines" that are approved by the Board
of Directors.
Board Instructions The
operational guidelines are the means by which the Board
of Directors provides standing orders or instructions to
various officers, functionaries, and groups.
Guidance
for People New to Positions The Association is
staffed by volunteers who have varying degrees of familiarity
with the operations of the Association. The operational guidelines
are a source of direction for the various officers, functionaries
and groups who are new to their positions.
Long-Term Instructions The
operational guidelines are long-term and on-going rather
than one-time instructions. (Motions of the Board of Directors
are used to handle one-time instructions.)
Revision The Second Vice President
reviews and updates the Operational Guidelines and recommends
changes when necessary. Changes become effective upon approval
by the Board of Directors
Revisions made to the committee sections
of the Operational Guidelines to reflect changes made at the
Board of Directors meeting or when an ad hoc committee is
appointed do not require a vote by the Board for approval.
Structure
The Operational Guidelines Manual
is divided into "sections." Sections are divided into "subjects."
Each section covers a
major area of the guidelines. For example, section 030 deals
with the Board of Directors.
Each subject covers a
portion of its section. For example, in section 030, the
first subject (030-001) covers members of the Board while
the eighth subject (030-008) covers the Executive Director.
The material
in each subject is further divided into topics.
Numbering
The numbering system permits reference
to individual operational guidelines. For example, if you
wanted to refer someone to the guideline covering committee
chairs, you would say something like "Turn to Operational
Guideline 040-002 for that information."
Sections
are numbered in tens, for example, 010, 020, and 090.
Subjects are numbered in units
within each section, for example, 001, 002, and 099.
Topics
are shown as captions in the left margin of pages, for example,
STRUCTURE and NUMBERING on this page.
The table of contents, 020-001,
is organized by section number. Subjects are listed within
their section.
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